ARKANSAS BOWHUNTERS ASSOCIATION 

Arkansas Bowhunters Association By-Laws


Revised September 20, 2015

ARTICLE I - NAME


The name of the organization shall be Arkansas Bowhunters Association, Inc (ABA).


ARTICLE II - MEMBERSHIP


MEMBER: A Membership shall be granted to anyone who has attained the age 16 and has paid dues to the Association. All Memberships are considered family memberships. Family being defined as members of the immediate family living at home. A member is privileged to: 1. Participate in all ABA functions; 2. Vote; 3. Have the option to become a Life Member; 4. Receive all official publications of the ABA; 5. Hold office if a resident of Arkansas. ***Any person (16 or older), other than the spouse, is required to have their own membership.***

LIFE MEMBER: any current Member is entitled to a Life Membership by paying a set fee. All Life Members are considered family memberships. A Life Member shall be entitled to all the privileges of a Member at no additional cost, in addition to a numbered wall plaque, a Life Membership card and a Life crescent.

HONORARY LIFE MEMBERSHIP: An Honorary Life Membership may be granted to any Member, who in the opinion of the entire Executive Committee, is deserving of the honor. All are family memberships. Privileges are the same as a Life Member.

JUNIOR MEMBERSHIP: A Junior Membership shall be granted to any person under the age 16 who is sponsored by a Member of the Association. Family members under the age 16 are Junior Members. Junior Members shall have the same privileges as a Member except voting and holding office.
Loss of Membership and Privileges: The Executive Committee may suspend or expel any member who is guilty of acts unbecoming a sportsman, acts of willful game violation and acts unbecoming to a member of the ABA by a unanimous vote of those present at a regular scheduled Executive Committee meeting. The regular scheduled meeting must have a quorum present. If the person subject to suspension is a member of the Executive Committee, then that person will not have a vote in determining unanimous approval.

ARTICLE III - EXECUTIVE COMMITTEE

The Executive Committee shall consist of the President, Vice President, Secretary, Treasurer, Immediate Past President and the Field Governors.
The Executive Committee shall control and manage the activities, policies, and property of the ABA.
The Executive Committee shall meet four times each year during March, once between May 1 and July 31; September, and once between November 1 and January 31; and by called meeting either by phone or letter of the President or a majority of the Executive Committee. All meetings will be conducted by Roberts Rule of Order. All Executive Committee members are required to attend at least 50% of the meetings.
All actions of the Executive Committee shall be conducted by mail directed to the Secretary or by vote of the Executive Committee in an Executive Committee meeting. If the vote is taken by mail, the Secretary and President, or appointee, shall count the ballots and a simple majority of the entire Executive Committee shall decide the question. The Secretary shall submit the report to the President, who shall declare the vote as an official action of the Executive Committee.
A vacancy in the office of President, Vice-President, Secretary, or Treasurer shall be filled by appointment made by the Executive Committee for the unexpired term of the office vacated. 
The President shall appoint a Field Governor in the event of a vacancy in the district. The appointment is subject to approval by the Executive Committee at its next meeting.
The Executive Committee, by majority vote of all committee members, may remove any Officer or Field Governor who refuses to co-operate with the Executive Committee or abide by its decision.
A quorum shall be considered a majority of the entire Executive Committee.

ARTICLE IV - OFFICERS AND THEIR DUTIES

The officers shall be President, Vice-President, Secretary and Treasurer.
President: The President shall preside at meetings of the Executive Committee and the ABA, unless absent, where authority to preside is rendered to the Vice-President. The President shall be responsible for the execution of all directives of the ABA and the Executive Committee. The President shall be the spokesman for the ABA and shall be given the power to appoint standing committees and be responsible for developing the activities which will accomplish the purpose of the ABA. The President is responsible for having a representative as spokesman for the ABA at all pertinent Arkansas Game and Fish meetings. The President shall solicit memberships.
Vice-President: The Vice-President shall perform the duties of the President if the President is absent or unable to perform the duties of the office. The Vice-President is responsible for proper preparation of the range for all ABA functions and shall act as range captain for ABA shoots and be the final authority for all disputes regarding shooting rules, subject to approval of the Executive Committee. The Vice-President is responsible for procuring the awards to be presented to the winners at all ABA shoots. The Vice-President shall solicit memberships.
Secretary: The Secretary shall keep all records of the ABA and the Executive Committee and shall submit the minutes of those meetings to the Executive Committee, and shall be responsible for the official publication of the ABA; shall see that each member of the Executive Committee has a copy of the By-Laws; shall perform the duties incidental to the office; and shall present a year-end report at the Annual Business Meeting. The Secretary will arrange all affairs of the office in such a manner that the records of the ABA may be returned immediately and without litigation in the event of death or incapacitation. The Secretary shall have the responsibility for solicitation of door prizes to be presented at designated ABA functions. The Secretary shall solicit memberships.
Treasurer: The Treasurer shall receive all monies; shall keep accurate account of all monetary transactions; shall perform all duties incidental to the office; and shall present a financial report at each Executive Committee meeting, and shall present a year-end report at the Annual Business Meeting. The Treasurer shall arrange all affairs of the office in such a manner that the records of the ABA may be returned immediately and without litigation in the event of death or incapacitation. The Treasurer shall have the responsibility for the concessions at all ABA shoots and functions. The Treasurer shall solicit memberships.

ARTICLE V - FIELD GOVERNORS

Field Governor shall represent the members in a given geographical district of the state. A Field Governor shall serve on the Executive Committee; represent the district’s members by directing pertinent information to the Executive Committee. A Field Governor is to contribute to bowhunter education and communication within the district. A Field Governor shall solicit memberships.
There shall be two Field Governors representing each district. The number of Districts shall be no less than the current number of districts as prescribed by the United States House of Representatives. Geographical boundaries of the district shall be determined by a majority vote of the entire Executive Committee.

ARTICLE VI - ELECTIONS AND TERM OF OFFICE


Elections of Officers and Field Governors will be from nominations and by written ballot at the Annual Business Meeting or absentee ballot (online, email, or early voting). A ballot must be signed to be valid. Candidates are allowed to run for one office and Field Governor at the same time. If elected to both positions, the officer’s position will prevail.
The term of all officers is two years. The President and Treasurer shall be elected in odd number years. The Vice-President and Secretary shall be elected in even number years. Terms shall run from October 1 of the year elected until September 30, two years hence.
The term of office for Field Governors shall be two years and running from October 1 of the year elected until September 30, two years hence.
The President, Vice-President, Secretary and Treasurer shall be members in good standings for at least two years immediately preceding their taking office. Field Governors shall be members in good standings.

ARTICLE VII - FISCAL YEAR

The fiscal year of the ABA shall begin on September 1, of each year for the financial accounting purpose. For all other purposes the fiscal year will begin October 1, and run through September 30.

ARTICLE VIII - DUES AND FEES


MEMBERS $15.00; LIFE MEMBERS $250; HONORARY LIFE MEMBERS $0; JUNIOR MEMBER $0
Fees for Shoots shall be established by the Executive Committee.
Any Member delinquent in the payment of dues shall not be eligible to vote or participate in any activity of the ABA.
All dues paying memberships shall run until the end of the twelfth month following the date paid.

ARTICLE IX - ANNUAL MEETING AND SHOOTS


The Fall Shoot shall be held no later than the weekend of the third Sunday of September.
The Spring Shoot shall be held on the weekend of the third Sunday of March and may include a Spring Banquet.
The Annual Business Meeting shall be held no later than the weekend of the third Sunday of September.
The times and places for the Annual Business Meeting, Fall Shoot and Spring Shoot shall be set by the Executive Committee.

ARTICLE X - ALTERATION AND AMENDMENTS TO THESE BY_LAWS

The By-Laws may be amended by 2/3 majority vote of all members with voting privileges present at the Annual Business Meeting or responding to a mail out ballot.
Only written ballots will be presented at the Annual Business Meeting on amendments or alterations submitted to the Executive Committee and approved by majority of the Executive Committee at a regular scheduled meeting or at a special called meeting by the President. All ballots must be signed by the member casting the vote.
A mail out ballot may be initiated by a majority vote of the Executive Committee or by a majority of members present at the Annual Meeting. The Executive Committee shall then direct the President to call for a mail out vote. Ballots shall be mailed to all members with voting privileges by the Secretary. All ballots postmarked within three weeks after the mailing date and signed by the voter will be counted. The Secretary and the President, or appointee, shall count the ballots in the presence of one or more other members of the Executive Committee and the Secretary shall submit a record of the vote to the President who in turn will declare the vote an official action of the members. Acceptance or rejection shall then be published.

ARTICLE XI - CLUB AFFILIATION AMENDED 8/23/2005

Any archery or bowhunting club may become an affiliate of the ABA by meeting the requirements set forth by the Executive Committee.
Requirements include but are not limited to the following:
a) Submission of a complete club membership list
Rights of Club Affiliation include but are not limited to the following:
a) Entry of a team in the team competition at the Spring and Fall shoot at no additional cost.
b) Submit a club member as candidate for Bowhunter of the Year.
c) Club is entitled to a one-time 1/3 page ad in the ABA magazine at no additional cost.

ARTICLE XII - AWARDS


MEMBER OF THE YEAR: 

The Executive Committee shall determine the Member of the Year at the September Executive Committee Meeting by majority vote. Each candidate shall be a member in good standing for one year and shall have exemplified themselves as an outstanding representative of the ABA. The announcement of the winner shall be made at the Annual Business Meeting and shall be presented at the following Spring Shoot or Spring Banquet.

BOWHUNTER OF THE YEAR: 
The Executive Committee shall determine the Bowhunter of the Year award from nominations submitted by affiliated clubs and nominations at large at the September Executive Committee Meeting. Announcement will be made at the Annual Business Meeting and shall include but not be limited to the following:
A member in good standing for no less than one year.
A hunter with successful harvest of game in the state of Arkansas.
All game must be taken in an ethical manner according to the rule of fair chase.
Point system adopted by the Executive Committee.

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